Are you a substitute nurse at a school that uses August Schools? This article aims to train you on how to use the platform!
Accessing Student Card
All of the most important information about a student can be found on the student's card: from emergency contacts to health information like chronic conditions, allergies, and medications.
All basic demographics are synced from the Student Information System (SIS).
Demographics
Key school information
The student's grade level, campus, division, and/or dorm will be listed in this demographics section!
Home contacts
This tab will display all parents, guardians, and emergency contacts for the student.
Medications
This tab will show the medications on file for the student. In the Administer type column, you will see if this is a medication in the school clinic or a home medication.
Conditions & Allergies
All allergies and conditions on file for the student can be found here.
Immunizations
The student's immunization compliance and full immunization grid can be found under this tab.
Healthcare providers
Outside providers for the student can be found here.
Action plans
Any action plans on file for the student can be found in this tab.
Encounter history
This will show the history of the student's encounters in the health clinic.
Documents
All documents submitted via enrollment or manually uploaded to the student's card are visible here.
Administering Medications
Click on the Medications tab on the left side
Select your student from the list of scheduled medications.
Hint: If your student is not on the first page of the Administration's list, please use the filter funnel to access your student
Click on the appropriate option to administer (left) or skip (right) the medication
Doing so will open a pop-up window to enter additional information on this administration of the medication.
The information on the left is displayed for reference from the corresponding student medication record on the Student Card.
The field on the right are available for you to adjust to capture changes from the ordered/scheduled details of the administration.
To adjust the time of the administration, click into the Time field and either:
select the time and click "OK" to save, or
click "Now" to choose the current time.
If you administered a different form of the medication than ordered, adjust the Administered form field.
If you administered the medication via a different route than ordered, adjust the Administered route field.
Specify the quantity of the medication you administered in the Quantity field.
Specify the unit of the quantity of the medication you administered in the Unit of quantity field.
Watch the "Remaining inventory" automatically adjust the quantity on hand based on the quantity administered that you specified in the Quantity field.
Optional: enter a note regarding this administration.
Click the Confirm button to save the medication administration
Charting Encounters
Click on the Encounters tab located on the left rail
Hover over the blue Open new encounter and select your appropriate Encounter type from the dropdown list.
Type the student name in the Subject line and select from the list provided.
Enter your Chief complaint(s) from the type to search field, tree selection
Type your narrative into the Summary field.
Optional: You can add additional forms to your notes/clinic visit by clicking on the Add form to note link.
Enter treatment(s) to the type to search, tree selection Treatment field.
Click in the Disposition field and select from the list provided.
Optional: You can enter any additional details for the disposition into the Disposition details field.
To complete, close the ticket by clicking on the Shield icon in the upper right corner (it will turn purple when closed)
Scheduled Support
When the user navigates to the Scheduled items page under the Scheduled feature set, the user will see all scheduled items for students in their scope.
The button for each status is shown below in the above order from left to right (you can also find this by hovering over the status):
Close: Marking close indicates the scheduled item has taken place, and that the underlying encounter should be marked as closed.
No-Show: Marking a no-show indicates the scheduled item was planned but did not actually take place, and that the underlying encounter should be marked as a no-show.
Cancelled: Marking canceled indicates the scheduled item deliberately did not take place, and that the underlying encounter should be marked as canceled.
Selecting the Closed button on a scheduled item will produce a pop-up window that contains the form for the encounter used for the schedule.
Enter the details in the form fields as appropriate, then select the Confirm button to save the details to the attached encounter form and mark the scheduled item as closed. The attached encounters status will be updated to Closed as well.
Selecting the No-show button on a scheduled item will update its status to No-show and update the status of the attached encounter to No-show as well.
Questions or Concerns?
Please do not hesitate to reach out to the August Schools Support Team at via live chat with the "Help" icon or via email at [email protected].