All external files uploaded into the platform either by guardians through the family portal or by practitioners directly are converted to PDFs and saved in the student card in the Documents tab.
Certain electronic forms like consents and waivers that are e-signed by third parties can be converted to Documents as well and will appear in the Documents tab.
File tags are the way different documents are categorized and filed within the system. Documents with with immunization file tags will be visible on that student's immunization card, and likewise for medications, insurance and the like.
File tags can be managed from the Documents tab on the student card. Documents can also be added to a student's card from this tab and tagged appropriately. Documents collected via the parent portal either through enrollment or through a form request will generally be tagged appropriately automatically.
Note: Documents with no file tag will only be visible to yourself. See the table below on what tags are available to which roles!
Steps to upload and tag a new document in August Schools:
Open the student card for the student you need to add a document for
If the Documents tab is not displaying, hover over "More"
Click on the Documents tab
Click on the Upload files button
This will open a popup window: Upload student files
Click on File tags and select the appropriate designation from the dropdown list
Click or drag & drop your file into the file area
Click the Add documents button
File Tag | Nurse | Clinic Aide | Athletic Trainer | Doctor |
Clinic document | Yes | No | No | Yes |
Wellness team document | Yes | No | No | Yes |
Consent for treatment | Yes | Yes | Yes | Yes |
Consent for activities | Yes | Yes | Yes | Yes |
Consent for media | Yes | Yes | Yes | Yes |
Consent for disclosure | Yes | Yes | Yes | Yes |
Consent for vaccination | Yes | Yes | No | Yes |
Consent for transportation | Yes | Yes | Yes | Yes |
Consent for emergency medical treatment | Yes | Yes | Yes | Yes |
Medication administration form | Yes | Yes | Yes | Yes |
Medication self administration form | Yes | Yes | No | Yes |
OTC medication administration | Yes | Yes | No | Yes |
Medication documentation | Yes | Yes | No | Yes |
Annual Physical | Yes | Yes | Yes | Yes |
Action plans (Asthma, Diabetes, Seizure, Allergy, Individual) | Yes | Yes | Yes | Yes |
Inhaler form | Yes | Yes | No | Yes |
Dental Exam | Yes | Yes | No | Yes |
Vision Exam | Yes | Yes | No | Yes |
Tuberculosis risk form | Yes | Yes | No | Yes |
COVID-19 documentation | Yes | Yes | No | Yes |
Influenza documentation | Yes | Yes | No | Yes |
Injury management plan | Yes | Yes | Yes | Yes |
Academic accommodation (physical) | Yes | Yes | Yes | Yes |
Immunization record | Yes | Yes | No | Yes |
Immunization record titer result | Yes | Yes | No | Yes |
Immunization record history of illness | Yes | Yes | No | Yes |
Immunization record waiver, exemption, attestation | Yes | Yes | No | Yes |
Screening Post-referral document | Yes | Yes | No | Yes |
Accident report | Yes | Yes | Yes | Yes |
Health Insurance | Yes | Yes | No | Yes |
Doctors Note | Yes | Yes | No | Yes |
Lab Note | Yes | Yes | No | Yes |
Provider Note | Yes | Yes | No | Yes |
Clinic Photograph | Yes | Yes | No | Yes |
Monthly Summary | Yes | Yes | Yes | Yes |
Athletics documents |
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Athletics document | Yes | Yes | Yes | Yes |
Heat Illness | Yes | Yes | Yes | Yes |
Cardiac form | Yes | Yes | Yes | Yes |
Opioid information | Yes | Yes | Yes | Yes |
Athlete ethics | Yes | Yes | Yes | Yes |
Athlete pledge | Yes | Yes | Yes | Yes |
Performance enhancing drugs | Yes | Yes | Yes | Yes |
Concussion form | Yes | Yes | Yes | Yes |
Biological sex affidavit | Yes | Yes | Yes | Yes |
Concussion policy form | Yes | Yes | Yes | Yes |
Athletics release | Yes | Yes | Yes | Yes |
Interval health form | Yes | Yes | Yes | Yes |
Questions or Concerns?
Please do not hesitate to reach out to the August Schools Support Team at via live chat with the "Help" icon or via email at [email protected].