August Schools has two options for entering immunization records:
Manual entry into immunization cards
Immunization Scanner
This article walks through the step-by-step process of using the immunization scanner. The scanner can read various content on the record: shot dates, exceptions, student name, and DOB (to confirm identity on a multi-student upload); which will save you a lot of time in data entry!
Please coordinate with your customer success manager before scanning large amounts of documents, because different states and regions can require priming the scanner for the appropriate document format common in the area.
Navigate to Immunizations > Import and drag either a single file or a zip file of multiple immunization records into the upload box and give the system some time to process the records (each record takes about 10 seconds).
You can then review and validate the accuracy of the upload and make any corrections necessary for each record before importing them to the student's card.
To import immunization records from documentation provided, watch the quick video below or read through the steps.
Immunization Scanner
Click on the Immunization tab on the left-hand side.
Click on Import immunization records.
Select your file or drag and drop your student's immunization record document into the upload section.
Once your file has been loaded, you will need to click on Import file in the upper right-hand corner.
The screen will display the progress of the import and what stage the import process is currently in. This may run in the background.
Once the file has completed importing, click on the file name itself to verify the import.
You will now notice that the system has read the student's name and prompted the display to change to the Student's name. Click on the student row to verify the vaccination records.
By opening the record, you will see vaccines and their associated dates that have been recognized and highlighted in matching colors. This color-coded identification facilitates a faster verification process within the Detected records.
You may add or adjust a shot record by clicking on the date associated. The system will prompt you with all of the dates it has identified, as well as the opportunity to enter a new one by clicking on "select" within the pop-up list, then clicking on the calendar icon next to the date field.
Once you have verified/adjusted the dates, you will need to approve the document by clicking on the Approve document button in the upper right-hand corner.
Questions or Concerns?
Please do not hesitate to reach out to the August Schools Support Team at via live chat with the "Help" icon or via email at [email protected].